CLIP is pleased to bring you this valuable information from our partner, BluePay. BluePay offers secure and integrated payment processing solutions to fit the needs of small business owners. With its fast and reliable payment processing solution, BluePay is the preferred payments vendor for CLIP.
As a small business owner, you most likely wear many hats. Although you can’t create time, you can manage it by prioritizing, eliminating, automating and streamlining all the different tasks you have on your plate.
Below are 7 popular strategies small business owners use to manage their time and boost productivity.
Start with the Most Important Task
How do you know what to tackle first? They might all seem important. However, you probably already know where you have to start – with the one you keep putting off because it’s so unpleasant.
If you tackle the least enjoyable project first, as soon as you get into the office, the rest of your day should be smooth sailing. There will, of course, be other unpleasant duties on your plate, but they’ll all seem easier and smaller by comparison.
Break Projects into Smaller Goals
Some projects are too big to tackle at once. But, if you can break each project into smaller goals, those subtasks become easier to swallow.
Eliminate Pointless Distractions
Social media, gossip sites, news articles — we all waste time on these distractions. We all know that we shouldn’t, but how can you resist the temptation to open a new tab and dive right into your friends’ feeds?
Batch Process Non-Urgent Tasks
It’s hard to resist that satisfying “ding” when you get a new email. But, does that message really need your time and attention right now? The answer is usually no.
Rather than tackle each “non-urgent” message that comes along, it’s better to process your email in batches at set times throughout the day. Just be sure to turn off any and all notifications. Batch processing can also work with invoicing, bookkeeping and other frequently occurring tasks.
Reduce (or Eliminate) Meetings
Most meetings are a waste of time, especially when everyone is required to be there. The majority of decisions can be handled on a case-by-case basis via email or face-to-face interaction. You’re often better off avoiding meetings as much as possible.
If you can’t eliminate meetings completely, then consider these time-saving steps:
- Include only essential personnel, and let everyone else “work”
- Have a clear agenda written in advance
- Set a time limit of 30 minutes (or less)
Use Payment Integration
Balancing your daily, weekly or monthly books is probably the most time-consuming of all repetitive tasks. With payment integration, you can automatically sync all incoming sales with whatever business software you currently use. Payment integration completely eliminates the need for manual entry. As an added bonus, this hands-off approach also removes human error from the bookkeeping process.
Set Up Recurring Billing
You can further speed up the payment process by automating when and how invoices are sent to your customers. With recurring billing, you essentially transform your business into a subscription service. Invoices go out and payments come in — all on autopilot. You don’t have to do anything by hand.